A complete two-sided platform — ERP Admins manage supplier accounts, profiles and documents, while Suppliers log into their own secure portal to view RFQs, submit quotes and track their awards.
🏢
ERP Admin / Buyer
Manages suppliers & sends RFQs
⟷
🏭
Supplier Portal
Separate secure login & dashboard
Press → or click Play
Step 1 — ERP Admin
Admin Adds Supplier & Creates Portal Account
The ERP Admin goes to Supplier Portal Admin and creates a portal login account for a supplier. They assign an email, password and link it to an existing supplier record. The supplier gets access credentials to log into their private portal.
Separate Session
Supplier portal uses its own SUPPLIER_PORTAL cookie — completely isolated from ERP
Lockout Protection
5 failed attempts → 15 min lockout. IP-tracked audit log.
Multiple Users per Supplier
One supplier can have multiple portal login accounts
Create Portal AccountADMIN
Linked Supplier
Al-Futtaim Steel LLC
SUP-001 · UAE · Active
Full Name
Ahmed Al-Rashid
Email (login ID)
ahmed@alfuttaimsteel.ae
Temporary Password
••••••••min 8 chars
Account Status: Active
Create Portal Account
Supplier DashboardSUPPLIER
A
Welcome, Ahmed!
Al-Futtaim Steel LLC · SUP-001
Active⭐ 4.5 Rated
3
Pending RFQs
7
Quoted
4
Awarded 🏆
Recent RFQs
RFQ-2026-0042
Steel Components · Deadline 30 Jun
Pending
RFQ-2026-0039
HVAC Equipment
Awarded 🏆
RFQ-2026-0035
Office Furniture
Declined
View All My RFQs
Step 2 — Supplier Logs In
Supplier's Own Private Dashboard
The supplier visits the portal, logs in with their email and password and lands on their personal dashboard showing all assigned RFQs, pending quotes, awarded contracts and quick stats.
Supplier opens an RFQ, reviews the specifications and attached documents, then enters their unit price, lead time, quantity and notes for each line item. They can also decline the entire RFQ.
RFQ-2026-0042 · Steel Components Q3Deadline: 30 Jun
Currency: USDRFQ Date: 13 Jun 202617 days left
Buyer Note: CIF terms preferred. ISO certified suppliers only. Delivery to Jebel Ali.
#
Product
Qty / Unit
Target $
Your Unit Price *
Lead (days)
1
Carbon Steel Plates
ST-A1 · Grade A36 · 10mm
500 KG
$8.50
$7.80
14
2
SS Pipes 316L
ST-B2 · 2 inch dia
200 PCS
$45.00
$42.00
21
3
Bolts M16 Grade 8.8
ST-C3 · DIN 931
2,000 PCS
$1.20
$1.05
14
Your notes: Can deliver to Jebel Ali within 14 days. All items ISO 9001 certified.
Submit Quote
Decline
📎 RFQ Documents
RFQ_Spec_Sheet.pdf
Click to download
BOM_Q3_2026.xlsx
Click to download
Technical_Drawing.jpg
Click to download
Read Receipt
First read: 13 Jun 09:24
Read 3 times total
Step 4 — Supplier Profile
Full Supplier Profile Management
ERP Admins manage rich supplier profiles with tabbed sections — General Info, Contacts, Addresses, Documents, Bank Details, Notes and Tags.
A
Al-Futtaim Steel LLC
SUP-001 · UAE · Steel & Metals
Active
★★★★½
4.5
🔵 ISO Certified🟢 Preferred Vendor🟣 Steel🟠 Fast Delivery+ Add Tag
General
Contacts
Addresses
Documents
Bank Details
Notes
Country
🇦🇪 United Arab Emirates
City
Dubai
Currency
USD
Email
info@alfuttaimsteel.ae
Phone
+971 4 123 4567
Payment Terms
Net 30 Days
Incoterm
CIF
Lead Time
14–21 days
Supplier Code
SUP-001
Documents & Certs
Document & Certification Management
Each supplier has a dedicated Documents tab. Admins upload and categorise files — Certificates, Licences, Insurance, or custom types. Expiry dates are tracked and flagged automatically.
Certifications
ISO 9001, ISO 14001, CE, OHSAS tracked
Insurance Documents
Liability, cargo, product insurance files
Expiry Tracking
Expired & soon-expiring certs highlighted in red
File Upload & Download
PDF, images, Excel — all stored securely
Documents — Al-Futtaim Steel+ Upload
Document
Type
Expiry
ISO_9001_Certificate.pdf
Uploaded 01 Jan 2026
Cert
31 Dec 2026
Trade_Licence_2026.pdf
Uploaded 05 Jan 2026
Licence
31 Jul 2026
Insurance_Policy.pdf
Uploaded 10 Feb 2025
Insurance
01 Feb 2026 ⚠ EXPIRED
Product_Catalogue_2026.xlsx
Uploaded 15 Mar 2026
Other
No expiry
1 document expired — update Insurance Policy
Contacts, Bank & Notes
Rich Supplier Data at Your Fingertips
Beyond basic info — manage multiple contacts per supplier, bank details for payments, multiple addresses and internal admin notes (private, not visible to supplier).
Contacts
Ahmed Al-Rashid
Director of Procurement
ahmed@alfuttaimsteel.ae
PRIMARY
Sara Khan
Sales Manager
sara@alfuttaimsteel.ae
Add Contact
Bank Details
Bank Name
Emirates NBD
Account Name
Al-Futtaim Steel LLC
IBAN
AE07 0331 2345 6789 0000 001
Swift/BIC
EBILAEAD
Currency
USD / AED
Internal NotesPRIVATE
John (Admin) · 10 Jun 2026
Excellent track record. Always delivers on time. Priority vendor for Q3 steel procurement.
Sarah (Manager) · 22 Apr 2026
Request ISO 45001 cert — confirm before next order. Insurance expired in Feb, follow up.
Add Note
Step 7 — Suppliers List
Manage All Suppliers at a Glance
The suppliers list gives the admin a full directory — search, filter by country/category/status, bulk upload via CSV template and view ratings for each supplier.
All Suppliers
📥 Bulk Upload📋 Template+ Add Supplier
Search name, code…
🇦🇪 UAESteelActive
Supplier
Category
Country
Status
Rating
Portal
Actions
A
Al-Futtaim Steel LLC
SUP-001
Steel & Metals
🇦🇪 UAE
Active
★★★★½
✓ Portal
ProfileEdit
S
Shanghai Metal Co.
SUP-008
Steel & Metals
🇨🇳 China
Active
★★★★
✓ Portal
ProfileEdit
T
Tata Steel Ltd.
SUP-012
Manufacturing
🇮🇳 India
Active
★★★★½
No Portal
Profile+ Portal
Showing 1–3 of 24 suppliers
🗑 Bulk Delete📥 Download CSV
Supplier Portal — UME Online 365
The Complete Supplier Management Platform
Two-sided: Admin manages everything inside ERP — Suppliers interact via their own secure portal.